A resume file name is essential because it is the first thing a potential employer will see when they look at your resume. If your file name is not professional or relevant, it could give the employer the wrong impression of you. Additionally, a suitable file name will help to ensure that your resume can be easily found when an employer searches for it. Finally, a summary with a proper file name is more likely to be opened and read than one with a generic or irrelevant file name. By choosing a professional and relevant file name for your resume, you can increase your chances of getting noticed by potential employers. File names should be formatted as follows: LastName_FirstName_Resume (e.g., Smith_John_Resume). This ensures that your resume will be sorted correctly if an employer sorts by last name.
How to choose a resume file name
When applying for jobs, your resume is often the first impression you make on a potential employer. As such, it’s essential to choose a file name that is professional and easy to remember. Here are a few things to remember when naming your resume file.
Use your name
Your resume should always be titled with your name, such as “JohnSmithResume.doc.” This ensures that the person reviewing your resume knows who it belongs to, and it also makes it easy to find if they need to refer back to it later. Additionally, including your name in the title helps to keep your resume organized and prevents it from getting lost in a sea of other documents. By taking this simple step, you can ensure that your current resume format in 2023 stands out and makes a great first impression.
Be brief and to the point
While using a creative or catchy title for your resume file may be tempting, it’s important to remember that recruiters and hiring managers typically spend just a few seconds skimming resumes. As a result, you should always use a simple title that includes your name and the word “resume.” This will help ensure that your resume can be easily found and correctly identified, even if viewed on a small mobile device. In addition, using a standard title will also help to ensure that search engines can easily find your resume. By taking the time to title your resume file correctly, you can help ensure that it will be seen by the right people and given the consideration it deserves.
Apply file naming convention rules
Hiring managers often receive dozens, if not hundreds, of resumes for each open position. They often use an applicant tracking system (ATS) that relies on file names to organize and sort resumes to keep track of all these documents. As a result, it’s essential to use a consistent and logical file name when saving your resume. The best way to do this is to include your name and the word “resume” in the file name (e.g., JohnDoeResume.docx). This will help the ATS correctly identify your resume and make it easier for the hiring manager to find your document if they need to reference it later. So, next time you’re about to hit “save,” take a moment to double-check that you’re using a file naming convention that will help your resume stand out from the rest.
Use the word “resume” in the file name
This may seem like a small detail, but including the word “resume” in the file, the name helps to signal to employers that the document is indeed a resume. In a sea of job application documents, this can be the difference between having your resume noticed and having it lost in the shuffle. So if you’re looking for a simple way to improve your resume and increase your chances of landing an interview, include the word “resume” in the file name.
Exclude version numbers
When you send your resume electronically, you will want to make sure that the file name of your resume does not include any version numbers. This is because recruiters and hiring managers often receive many resume files with very similar names. Adding a version number to your file name can make it more difficult for them to keep track of all the different versions they have received. Additionally, including a version number in your resume file name may give the impression that you are constantly making changes to your resume and are unhappy with the final product. Therefore, it is best to use your name as the file name for your resume and avoid using any version numbers.
How to choose a file type for your resume
When you save your resume, you must choose a file type. The most common file types for resumes are .doc, .docx, and .pdf. Each of these file types has its advantages and disadvantages. For example, .doc files are compatible with nearly all word processing software, but they can be easily modified by anyone who opens them. .docx files are more secure but can only be opened with certain software. .pdf files are the most secure option, but they cannot be edited without specialized software. When deciding which file type to use for your resume, you should consider your specific needs and the compatibility of the file type with the software your potential employers are using.
Tips on Choosing the Perfect Resume File Name
With the job market more competitive than ever, it’s essential to ensure your resume stands out from the crowd. One way to do this is to choose an eye-catching and professional-sounding resume file name. Here are a few tips to help you choose the perfect name for your resume:
Capitalize First Letters vs. Using Lowercase
Once you have finalized your resume, you need to save it as a file on your computer. While it may seem minor, choosing the correct file name for your resume can make a big difference. For example, using all lowercase letters (i.e., “myresume.doc”) conveys a sense of carelessness, whereas capitalizing the first letter of each word (i.e., “MyResume.doc”) shows that you are detail-oriented and attentive. In today’s competitive job market, take the extra step to ensure that your resume makes an excellent first impression by giving a file name that is professional and easy to remember.
Separating Words in a Cover Letter and Resume File Name
While it may seem like a small detail, using proper punctuation when separating words in a file name can make a big impression on potential employers. A well-formatted file name demonstrates attention to detail and a commitment to professionalism, which are essential qualities in any job seeker. When separating words in a file name, always use a hyphen (-) or an underscore (_). Never use spaces, as this can cause problems when the file is opened on another computer. For example, if you are applying for a job as an accountant, your resume file name could be “Smith-Accounting-Resume.doc.” Taking the extra time to ensure that your file name is correctly formatted shows that you are organized and mindful of the little details and qualities that impress any employer.
Special Characters in Resume & Cover Letter Names
While using a unique character or emoji in your file name may be tempting, doing so can create problems for the employer. Special characters can cause errors when the employer tries to open the file, making it more difficult for the employer to search for your resume in their database. For these reasons, using letters and numbers in your file name is best. This will help ensure that your resume and cover letter reach the employer in good condition and can be easily found when needed.
Lindsay is a certified resume writer and interview coach. She obtained her certification in resume writing (CPRW) which will allow her resume expertise to help readers outshine the competition within the first 5 seconds of reviewing what they have on paper.